Terms and Conditions

TERMS AND CONDITIONS

These terms and conditions for event participation (the “Terms” OR “ Agreement”)  apply to Beat Summit 2026 – Business Expo and Talks (hereinafter “Event”) organized by Beat Foundation and its affiliates, and subsidiaries, and each of its and their respective officers, directors, agents, partners, and employees (hereafter referred to as “Beat Foundation”, “we”, “us” or “our”).

These Terms and Conditions govern access to and use of the official website through which registration for the Event is done (hereinafter referred to as “Site”) and will apply to all who access, browse and/or use the Site.

Please read the terms and conditions carefully. By accessing the Site and/or registering for the Event, you agree to be bound by the following Terms and by Beat Foundation Privacy Policy. .

The materials on the Site, including without limitation information, data, text, editorial content, design elements, look and feel, formatting, graphics, images, photographs, videos, music, sounds, and other content contained in or delivered or otherwise made available by Beat Foundation in connection with the Event is the content (“Content”). Please read the Terms carefully before your participation to the Event. As used in the Terms, “you” or “your” or “user” or “Registrant(s)” is a natural or legal person that accesses, browses, uses, or creates a user account through the Site and/or has a confirmed booking for the Event. Beat Foundation together with the Registrant shall jointly be referred to as the “Parties,” and each severally as the “Party.” Terms written in the singular include the plural and vice versa, insofar as the text requires.

ARTICLE 1 – REGISTRATION AND PAYMENT:

1.1. Submission of online registration will be considered as a confirmed booking only if a hundred percent (100%) of the registration fee (“Registration Fee’) has been received and processed at the time of submission of online registration. In the event that full payment is not received or payment is not successfully processed, then registration will be deemed cancelled and you will be refused entry to or participation in the Event. We accept payment by credit card – and you are solely responsible for all processing charges and fees. Registration Fee is non-refundable.

ARTICLE 2 – REFUND AND CANCELLATION POLICY

2.1. Once registration fee is paid using the Site, no cancellation by the Registrant shall be permitted.

2.2. The registration fee is non-refundable, except where the Event is cancelled, postponed or changes by Beat Foundation as per Article 4 of this Terms and Conditions

2.3. The registrations are non-transferable, unless expressly permitted by Beat Foundation in writing.

2.4. No refund shall be issued for non-attendance, late arrival, early departure, or failure to attend any part of the event.

 ARTICLE 3 – PRIVACY POLICY:

3.1. During Event booking, your personal data (Examples of ‘personal data’ may include your first and last name email address, mailing address, telephone numbers, age group, gender, and other personally identifiable information) will be collected, processed, and stored as set forth in our privacy policy for Events located at https://bnitos.com/privacy/, including the transfer of your data to the United States, United Kingdom, and/or other countries for storage, processing, and use by Beat Foundation. By registering for this Event, you agree that your personal data so collected will be held by Beat Foundation as a record of registration and we may use that personal data to contact you by email, direct mail, telephone, or fax, in order to provide you with information relevant to this Event. We may also share your personal data with our partners and event sponsors in connection to this Event. If you do not wish your personal data to be shared with partners and sponsors in order for them to provide you with information relevant to this Event, please contact Beat Foundation – by sending an email.

ARTICLE 4 – CHANGES, AND POSTPONEMENT BY BEAT FOUNDATION:

4.1 In extenuating circumstances due to causes beyond its reasonable control (“Force Majeure”), including but not limited to, accident, acts of nature, fire or water damage, third-party criminal conduct, acts of God, war, terrorism, riots, disease or medical epidemics, pandemics or outbreaks, power or other utility outages, labour disputes or strikes, shortages of or inability to obtain labour or supplies, or other causes beyond its control, Beat Foundation  has the right reschedule or to cancel an Event partially or in its entirety. Beat Foundation also reserves the right to cancel or postpone an Event due to low enrolment, inclement weather, or other circumstances not included under Force Majeure which would make the Event non-viable. In every such case, you shall not be entitled to claim compensation for any costs and/or loss or damage incurred. If the Force Majeure event continues Beat Foundation shall have the option of organizing the Event at the same pricing virtually using the online event platforms and the Registrant agrees to be bound to accept the same without any option to cancel. If the Event can be rescheduled or organized virtually, then your current booking will be transferred for the same Event for a new, future date and shall continue to remain valid.

4.2 If the Event is cancelled and cannot be re-arranged, the registration will lapse. In such case, Beat Foundation shall refund all your payments made up until the point of cancelation, except any costs already incurred by Beat Foundation in respect of the Event. Such costs will be wholly or partly apportioned among the Registrants on a pro-rata basis. If an Event runs for multiple days and only one day is cancelled, Beat Foundation will make a partial or prorated refund to Registrants with multi-day ticket booking. This refund will be made within 30 days after the date on which Beat Foundation – has publicized the cancellation of the Event on its Site. Beat Foundation is not responsible for airline tickets, visa application costs, hotel costs, other tickets or payments, or any similar fee penalties or related or unrelated losses, costs, and/or expenses you may incur or have incurred as a result of any trip cancellations or changes.

4.3 Beat Foundation reserves the right to change or replace any or all exhibitors, facilitators, and keynote speakers for the Event without prior notice.

4.4 Beat Foundation may refuse participation to Registrants with reasonable cause including due to intoxication, unsociable behaviour, failing to observe lawful directions or health and safety precautions. No refund will be made in such circumstances.

ARTICLE 5 – WEBSITE & LINKS:

5.1 Our Site may redirect or link to other websites on the internet, or may otherwise include references to information, products, or services made available by unaffiliated third parties. While we make every effort to work with trusted, reputable providers, from time to time such sites may contain information, material, or policies that some may find inappropriate or personally objectionable. You understand that we are not responsible for the accuracy, completeness, decency, or legality of Content for such Contents, images, or any other material in any form hosted by third-party websites, nor are we responsible for errors or omissions in any references made on those websites. The inclusion of such a link or reference is provided merely as a convenience and does not imply endorsement of, or association with such website or party by us, or any warranty of any kind, either express or implied. You are solely responsible for and assume all risk arising from your access to and/or use of any such linked websites.

5.2 You further agree that Beat Foundation shall not be liable for any losses, damages, or claims suffered by you as a consequence of viruses, worms, trojan horses, and/or other items of a destructive nature on such third-party websites.

ARTICLE 6 – RELEASE AND INDEMNIFICATION:

6.1 Release. You agree to release, waive and forever discharge any and all liability, claims, and demands of whatever kind or nature against Beat Foundation, its present and former officers, employees, members, directors, agents, servants, representatives, parents, affiliates, subsidiaries, franchisees successors, and assigns (the “Beat Foundation Releasees”) either in law or in equity, to the fullest extent permissible by law, including but not limited to damages or losses caused by the negligence, fault or conduct of any kind on the part of Beat Foundation Releasees, including but not limited to death, bodily injury, illness, economic loss or out of pocket expenses, or loss or damage to property, which I, my heirs, assignees, next of kin and/or legally appointed or designated representatives, may have or which may hereinafter accrue on your behalf, which arises or may hereafter arise from your participation in the Event.

6.2 Indemnification: You will irrevocably and forever defend, indemnify and hold harmless Beat Foundation Releasees from and against any and all third-party, claims, actions, suits, procedures, costs, losses, damages, judgments, penalties, interest, and expenses of whatever kind (including reasonable attorneys’ fees) that arise out of or relate to: (i) your use of the Site or participation in the Event; (ii) any actual or alleged breach of your representations, warranties, or obligations outlined in this Terms; (iii) any content you provide including but not limited to any actual or alleged infringement of any intellectual property or proprietary rights of any third party. You further agree to indemnify and hold Beat Foundation Releasees with regard to any financial obligations, liabilities, monetary loss, or expenses that you may personally incur or any damage or injury to the person or property of others that you may cause, as a result of your participation in the Event.

ARTICLE 7 – LIMITATION OF LIABILITY:

7.1 To the extent permitted by applicable laws, or as otherwise set forth herein, Beat Foundation will not be liable to you or any third party, for any indirect, incidental, special, consequential, punitive, or exemplary damages, including, but not limited to, damages for loss of profits, goodwill, use, data, opportunity costs, intangible losses regardless of Beat Foundation been advised of the possibility of such damages. In no event will Beat Foundation be liable to you in an amount greater than the amounts paid or payable by you for the Event hereunder. This limitation of Beat Foundation’s liability is cumulative, with all payments for claims or damages in connection with the Terms being aggregated to determine satisfaction of the limit. The existence of one or more claims will not enlarge the limit.

7.2 Nothing in the Terms is intended to exclude or limit any condition, warranty, right, or liability that may not be lawfully excluded or limited. Some jurisdictions do not allow the exclusion of certain warranties or conditions or the limitation or exclusion of liability for loss or damage caused by wilful acts, negligence, breach of contract or breach of implied terms, or incidental or consequential damages. Accordingly, if this limitation does not apply to you, your sole and exclusive remedy relating to your use of the Site shall be to discontinue using the Site.

ARTICLE 8 –APPLICABLE LAW; DISPUTE RESOLUTION:

8.1 Governing Law. This Agreement shall be governed in all respects by the laws of the India.

8.2 Mediation. Registrant agrees to attempt to resolve any dispute between Registrant and Beat Foundation that arises out of this Agreement. The mediation procedure to be followed by the Parties will be in accordance with Beat Foundation’s then-current procedures for resolving disputes (the “Procedures”) which will be made available to Registrant upon written request to Beat Foundation. All non-binding mediation will occur where Beat Foundation offices are then located. Where possible, the parties shall look to leverage video conferencing as a way of meeting. All Parties shall pay their respective costs and expenses of mediation, including a split of the neutral mediator’s fees.

8.3 Institution of Arbitration Proceedings. Registrant or Beat Foundation shall not institute any legal or administrative proceeding for any dispute, claims, or cause of action arising out of or in connection with this Agreement without first attempting to resolve the dispute through negotiation and non-binding mediation. If such mediation fails to resolve the dispute, then either party may invoke arbitration.

8.4 Arbitration.

Any dispute, claim, or cause of action arising out of or in connection with this Agreement, including any question regarding its existence, validity, or termination, or the legal relationships established by this Agreement, will be finally settled by arbitration to be conducted in accordance with the Arbitration Act and the terms of this Section. The following procedure applies to such arbitration:

(i) The tribunal must consist of a single arbitrator who the parties shall appoint in accordance with the Rules (the “Arbitrator”);

(ii) The arbitration must take place in Chennai, India. Where possible, the parties shall look to leverage video conferencing as a way of meeting.

(iii) The language of the arbitration must be English. Any document not in English must be translated into English by and at the expense of the party submitting it;

(iv) If the Arbitrator dies, resigns, or becomes unable to act, the parties shall appoint a new Arbitrator;

(v) Upon conclusion of the arbitration, the Arbitrator must issue his/her award in writing; 

(vi) The Arbitrator may make an order for the payment of interest on any amount claimed and an order for the payment of costs;

(vii) The costs and expenses of the arbitration (including the Arbitrator’s fees and expenses, the cost of hiring premises for hearings and the cost of related facilities, the cost of shorthand writers and typists if transcripts of hearings are to be taken) will be initially shared equally by the parties, but at the conclusion of the arbitration proceeding, all costs and expenses (including, without limitation, reasonable attorneys’ fees) of the prevailing party shall be reimbursed by the party that does not prevail. For purposes hereof, prevailing party means the party in whose favour final judgment or final award, after appeal (if any), is rendered by the arbitrator with respect to the specific claim(s) asserted by such party in any such arbitration.

(viii) Any matter relating to the conduct of the arbitration or to the interpretation of this Section must be determined by the Arbitrator, whose decision will be final and binding upon the parties; and

(ix) The parties shall keep the entire arbitration proceeding, including all claims, materials and disputes involved therewith, strictly confidential, unless the other party agrees otherwise in writing. Each party hereby acknowledges that any and all awards made against it by the Arbitrator will be binding on, and enforceable against it pursuant to the Arbitration Act.

Article 9 – GENERAL MODIFICATIONS:

9.1 We reserve the right at all times to change, amend, add, or remove any of the above terms from time to time without prior notice. We may also update the Terms at our sole discretion and as necessary to remain compliant with relevant applicable law. The updated terms of use will be effective no later than when posted and may be effective prior to posting or retroactively applied if we decide such retroactive application is necessary to comply with relevant applicable law.

Article 10 – CODE OF CONDUCT:

 10.1 You agree to adhere to the Beat Foundation Code of Ethics associated with your membership in every interaction throughout the Event, including but not limited to: Members, Guests, Spouses, Venue/Event Staff, Global Support Team Members, and other visitors of the resort. In the spirit of Beat Foundation’s core values and global culture, this means that every Registrant is expected to engage with all others in a manner of integrity and respect at all times under all conditions.

ARTICLE 11 – PHOTO & VIDEO RELEASE.

11.1 You agree to irrevocably authorize Beat Foundation and its subsidiaries, agents, assignees and licensees (collectively in this paragraph, “Beat Foundation”) to use images of you captured by Beat Foundation whether in photos, film, video or otherwise (collectively the “Photography”) in its marketing and promotional materials for its websites, print assets, and Beat Foundation Brand Share among others. You further authorize Beat Foundation to attribute the Photography and, for that purpose, you authorize Beat Foundation to use your name (and city and state of residence), likeness, signature, image and voice, as appropriate, in connection with the Photography. You understand that Beat Foundation may edit your photograph due to space considerations or for any other reason, and you consent to the editing or alteration of your photograph. You hereby release Beat Foundation from any and all claims that you may have whatsoever in connection with the Photography, including without limitation claims at law or in equity, known or unknown, suspected or unsuspected, arising out of or related to the use of your likeness, name, and/or voice. You hereby waive any right that you may have to inspect and/or approve the use of the Photography, or any collateral materials that may be produced by Beat Foundation in connection with the Photography. You hereby acknowledge that all right, title and ownership in and to the Photography, including any and all copyrights and moral rights, shall be the exclusive property of Beat Foundation and, to the extent you have any, you hereby assign all right, title and interest in the Photography to Beat Foundation.